If you are planning to hold an event for your charity or corporate event but don’t have an in-house staff to do it, it’s best to hire a professional event planner.
You can find dozens of event planners with a simple web search, but how do you choose the best ones? The following are some important questions you need to ask before entrusting them with a project.
A confident event planner will show you their past work, and they are not shy to talk about them. Often, you’ll see a gallery on their website, but if they don’t have any, it’s best to see if they have photos. The more you know about their style, the better.
You want to avoid nasty surprises, so it’s best to know how much you’re paying for right off the bat. Both parties are encouraged to settle on a flat fee, percentage, or hourly rate. And if there are additional cost, make sure you understand how much they will charge.
Learn about the tools they use to ensure a smooth event such as ticketing, reporting/analytics, event websites, project management, budgets, and registrations. These are all important information for you to know because you’ll want an event planner who is using up-to-date technology to establish an organized production.
Make sure you understand your event planner’s policy before signing a contract up front. In case you have to postpone, cancel, or change the event dramatically, you want to make sure you’re protected from outrageous fees! In many cases, organizers will charge on the times they have spent planning your event.