An event timeline serves as your guide to making the event successful. Without it, you might find yourself lacking focus and forgetting priorities. Let an event timeline help you create a fun and exciting event that’s never boring.
Events are unpredictable in nature no matter how much planning and preparation you make. But as an event planner, it is your job to make it flow as smooth as possible, without forgetting the possibility that mishaps might occur during the event. That’s why event timelines are integral in every event planning process. Thus, avoid just “going with the flow.” Here’s what you need to know about creating your event timeline.
Start by delegating team roles and responsibilities. Then, brainstorm and create an event management plan. Check the venue, the insurance coverage, and the staff requirements.
Confirm bookings of the photographers, equipment, security, etc. Then plan how you will advertise your event.
Review and double check your event management plan, site plan, and booth and engagement activities.
This time, review and finalize the event management plan, staff, insurance, equipment, security, and giveaways. If needed, organize clean-up teams for the event.
Train the team on the event goals or brand information, consumer engagement, emergency procedures, and the booth or activities set up.
This is when you should do the finishing touches. Check if everything is setup properly, ensure that the team members are present in the site, set up temporary structures and booths, and then hold an initial briefing for your event team.